AI bid prep
Tender-pack analysis
ExampleUpload the ITT, specification and schedules together — one AI pass reads the lot and hands you a requirements checklist, the key dates, and the risks that scatter across hundreds of pages. Here's what you get.
This is an example.
The analysis below was generated from a sample NHS cleaning-services tender pack. Sign in to analyse your own — your real analysis is built from the documents you upload.
Sample pack: Managed Cleaning & Domestic Services — Riverside NHS Foundation Trust · analysed 4 files (ITT.pdf, Specification-NSC.pdf, Selection-Questionnaire.docx, Evaluation-Schedule.pdf).
Overview
Riverside NHS Foundation Trust is procuring managed cleaning and domestic services across three acute sites for an initial five years, extendable to seven. Estimated value is £8.4m over the full term, run under the Provider Selection Regime with a most-advantageous-tender award weighted 60% quality / 40% price. The incumbent contract ends in November, so mobilisation timing is tight.
Draft only — always check against the source documents before relying on it.
Requirements checklist (19)
- Employers' liability insurance of at least £10m · ITT.pdf
- Public liability insurance of at least £5m · ITT.pdf
- ISO 9001 (or a demonstrably equivalent quality management system) · Selection-Questionnaire.docx
- Evidence of compliance with the National Standards of Healthcare Cleanliness 2021 · Specification-NSC.pdf
- Completed Selection Questionnaire (SQ), all sections · Selection-Questionnaire.docx
- Method statement MS1 — mobilisation & transition (max 4 pages) · Evaluation-Schedule.pdf
- Method statement MS2 — quality management & auditing (max 6 pages) · Evaluation-Schedule.pdf
- Pricing schedule Appendix C, fully completed with fully-loaded rates · ITT.pdf
- Signed Form of Tender · ITT.pdf
- Q1 — Mobilisation & transition plan (15%)
- Q2 — Service delivery model & staffing (20%)
- Q3 — Workforce, training & TUPE approach (15%)
- Q4 — Social value: local employment & carbon (10%)
- Price — evaluated on the completed Appendix C (40%)
- Minimum annual turnover of £4.2m in each of the last two financial years · Selection-Questionnaire.docx
- Membership of the NHS Health Family framework, or equivalent demonstrable NHS cleaning experience · ITT.pdf
- TUPE transfer of 140 staff, including pension obligations · Specification-NSC.pdf
- Monthly KPI performance reporting against the specified regime · Specification-NSC.pdf
- Provide a named, site-based contract manager · Specification-NSC.pdf
Key dates
| Clarification questions deadline | 14 Aug 2026, 12:00 |
| Optional site visit | 21 Aug 2026, 10:00 |
| Tender submission deadline | 4 Sep 2026, 14:00 |
| Anticipated contract award | 30 Sep 2026 |
| Contract start | 1 Dec 2026 |
Risks & watch-outs
TUPE census has redacted salary bandings
140 staff transfer, but Appendix G omits pay grades — your cost model is exposed until you clarify. Ask before pricing.
Three-week window over the summer holidays
Two method statements plus the full SQ in a tight, low-staffing period. Mobilise your bid team now.
Social value needs measurable, evidenced commitments
Worth 10%, but the template scores generic statements at zero — give specific, deliverable pledges.
Missing pricing lines are treated as £0 and non-compliant
A blank cell in Appendix C can disqualify the whole bid on a technicality — complete every line.
"Equivalent NHS experience" is undefined
The alternative to framework membership isn't specified — clarify before relying on it as your route in.
Turn these into bid tasks
One click adds every requirement above to a bid's deliverables checklist — grouped and labelled — so nothing gets missed as you write the response. That's the difference between a checklist you re-key and one that's already part of your workflow.